Exhibitors guide
Info and deadlines
- Update your company profile and verify your display name in the eShop as soon as possible. Exhibitors will be published on the event website by 23 Jan 2026.
- Please check the billing details in your order confirmation and report any corrections to yrityspalvelu@messukeskus.com by 30 March 2026. Invoices will be sent separately, and the due date is April 30, 2026. Please note that any changes to billing details made after the invoice has been issued will incur an additional billing fee.
- If you have ordered or your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 4 May 2026, a month before the event opens. A 50% rush fee will be added to orders for materials submitted late.
- When you place your orders by 25 April 2026, you get the products at a cheaper price. Save and order in advance!
- 26 April 2026 prices will increase by 20 %
- 16 May 2026 prices will increase by 50 %
- 29 May 2026 prices will increase by 100 %
The venue: Riihimäki Sports Park (Pohjolanrinne school and Sports hall)
Address: Pohjolankatu 6–8, 11120 Riihimäki
Opening hours:
- Friday 5 June 2026, 10:00–18:00
- Saturday 6 June 2026, 10:00–18:00
- Sunday 7 June 2026, 10:00–17:00
Stand construction
- Wed 3 June 2026, from 9:00 onwards.
- Thu 4 June 2026, by 20:00 – all stands must be fully completed and ready for the organizer’s inspection.
Stand dismantling
- Sun 7 June 2026, from 18:30 onwards.
- By Mon 8 June 2026, at 12:00 – all stands must be completely cleared.
Please note that any deviation from the above schedule will result in the exhibitor being responsible for any additional costs incurred.
Further instructions will follow.
If your stand includes open flames, liquefied gas, hot work, tastings, animals, firearms, archery equipment, or knives, please complete the form that will be published later.
Firearms, ammunition, bladed weapons, and archery equipment at the stand
The police will carry out inspections at stands displaying weapons. The inspection will be scheduled separately, and exhibitors will be informed in advance. A person responsible for securing the weapons must be present at the stand during the inspection.
Further instructions will follow.
Lightweight, quick-setup, and pop-up tents used at the event
In outdoor areas, the exhibitor or the person setting up the tent is responsible for the structure and its safety. Please also ensure proper anchoring of the tent to withstand sudden gusts of wind.
This guideline applies to anyone using their own tent under 50 m² at the event.
Vehicles displayed at the stand
Further instructions will follow.
Notification of mobile food premises
If you sell or serve food at your stand, please indicate this when booking your stand. We will compile a list of operators and submit the information collectively to Environmental Health Services. If you sell food, we will also send you a form with instructions to be completed for the authorities.
Animals at the stand
Further instructions will follow.
Music licences
The exhibitor is responsible for obtaining the necessary music performance licenses. More information below:
Licences and prices: www.teosto.fi
Licences and prices: www.gramex.fi
Exhibitors most important tool! Through the eShop, you can handle orders and all other tasks related to fair participation easily and quickly.
Registration path:
- Go to https://eshop.expomark.fi/en-US/registration
- Fill in the requested information on the form.
- After registration, you will receive a message in your email. Confirm the user account by clicking the confirmation link in the message. Your account will be activated.
- Once you have confirmed the user account, you can log in from the home page https://eshop.expomark.fi/en-US
After logging in to the service, you can see participations in upcoming events on the front page. Choose to participate and you get to take care of the fair preparations.
NOTE! In the beginning only the contact person has the permission to see the participation. You can share the access rights from Share access rights.
Book your accommodation for the fair well in advance. Riihimäki has limited lodging capacity. Below is a list of accommodation options in Riihimäki, Hyvinkää, and the surrounding area.
Marketing and communications
All exhibitors participating in the event are published on the event’s website.
The name of your company that appears on the list will be the one you provided to the sales manager when confirming your participation in the event. If you want to change your display name, you can easily do so through the eShop under Market your participation. Instructions for updating your profile >>
In addition you can easily upload your company logo, a link to your company’s website, and other information you want to share with the event’s visitors (also videos/images) to your profile page.
Please complete all the necessary information about your company as soon as possible, so visitors can explore all of the participating companies in advance. The information can be easily updated through the eShop under Market your participation. NOTE! There might be few hour delay when updating the profile.
Please note that the display name must be updated well in advance, to ensure it is included in the printed expo info and guidance.
Utilize logos and banners in your own marketing channels!
Remember to promote your participation and any new products showcased at the expo through your own marketing and communication channels, such as social media. You may use the event logos, banners, and images to advertise your participation
Marketing materials have been compiled on a single page for easy access. The page includes marketing information, links to social media channels, and ready-made images and texts for your posts. The page will be published soon.
You can send eTickets via the Invite Your Customers page in the eShop. The tool will be available at least a couple of months before the event. You can send an unlimited number of eTickets – they will be invoiced after the event based on the tickets used (i.e., scanned at the entrances), Your participation includes 1 free ticket per purchased stand square meter. These will be deducted from the invoiced amount.
Remember to actively contact journalists and influencers and invite them to your stand. Publish press releases through the eShop under Market your participation and deliver printed versions to the Media Room, which is open during event hours.
Journalists can be identified at the fair by the PRESS badge, and social media influencers and bloggers by the CONTENT CREATOR badge.
Inform the event organizer if your stand features new products, performers, programs, media-attractive activities, or press conferences.
The Media Room is located in Hall E (school building), 2nd floor, within the exhibition area.
Tell the visitors what’s happening at your stand – update the information from stand program
Visitors look for information about the expo’s offerings and what is happening at the stands in advance. The program can include product demonstrations, presentations, tutorials, musical performances, challenges, competitions, etc.
Register your program in the eShop under the Program section, and it will be published on the event’s website, giving you free visibility for your program.
Stand construction
Stand construction
- Wed 3 June 2026, from 9:00 onwards.
- Thu 4 June 2026, by 20:00 – all stands must be fully completed and ready for the organizer’s inspection.
Stand dismantling
- Sun 7 June 2026, from 18:30 onwards.
- By Mon 8 June 2026, at 12:00 – all stands must be completely cleared.
Please note that any deviation from the above schedule will result in the exhibitor being responsible for any additional costs incurred.
Further instructions will follow.
The maximum construction height indoors is 250 cm, unless otherwise stated in the floor plan. Exhibitors are responsible for building their own partition walls indoors at their own expense. All structures visible to the public must be finished neatly (cleaned, covered, or painted). All structures must be sufficiently strong and safe (the organizer reserves the right to require modifications). All fabrics must be fire-resistant and fireproofed.
Creating new attachment points in the floor or building structures is prohibited. Any attachment to the hall ceiling, pillars, or wall structures is forbidden without separate permission.
Driving vehicles into the halls is strictly prohibited.
You can order stand design through us or choose a suitable option from our ready-made stand models.
Our stand packages are designed with reusability in mind for structural and base materials, and energy efficiency in lighting.
Plan and order the necessary structures, furniture and services for the stand in good time
Our pricing is based on price periods. The earlier you place your orders, the cheaper you will get the products and services you need at your stand, and you will ensure the availability of the products. Plan and order the necessary structures and furniture for the stand from eShop under Order products and services. When you place your orders at latest April 25, 2026, you get the products at a cheaper price. Save and order in advance!
- 26.4.2026 prices will increase by 20 %
- 16.5.2026 prices will increase by 50 %
- 29.5.2026 prices will increase by 100 %
More information: osastopalvelut@messukeskus.com.
If you have ordered or your stand includes graphic products, such as a fascia board logo or text, please remember to send the necessary materials to graphics@messukeskus.com by May 4, 2026, a month before the event opens. A 50% rush fee will be added to orders for materials submitted late.
Materials required for graphic products:
- Print-ready PDF files (please check the material guidelines included with your order confirmation)
- Texts/logos to the fascia board
Address and instructions will be provided later.
Instructions will be provided later
7A, 230V, 1,5kW | Price 150 € + VAT
16A, 230V, 3,6kW | Price 190 € + VAT
16A, 400V, 10kW | Price 260 € + VAT
32A, 400V, 19kW | Price 380 € + VAT
Electrical connection outdoors.
16A, 230V, 3,6kW | Price 230 € + VAT
You can order eletrical connections easily via eShop.
Instructions will be provided later.
Information will be provided later.
You can conveniently send access passes to your stand team members by email or mobile phone via the eShop. The Submit Passes tool will open in the eShop approximately a couple of months before the event.
Access passes are exchanged for wristbands at the gate upon arrival at the exhibition area. These wristbands also serve as parking permits for the event parking areas.
The recipient of the access pass may either print it in advance using the link provided in the email or present the pass on their mobile device.
You may create as many access passes as needed. However, please note that any exhibitor access passes sent beyond the number included in your stand package will be subject to a fee.
Access passes included in the stand package:
- Stand under 6 m²: 3 passes
- Stand 6–10 m²: 5 passes
- Stand 12–21 m²: 10 passes
- Stand 24–36 m²: 15 passes
- Stand 40–50 m²: 20 passes
- Stand over 50 m²: 25 passes
- Sub-exhibitors receive one complimentary access pass.
Exhibitor’s Pass
The exhibitor’s pass is for the personnel working at the stand during the event. It is personal and valid during the build-up, event, and dismantling periods. The access pass must be visible at all times during the event.
Contractor Access Pass
The contractor’s pass is free of charge. It is valid during the build-up and dismantling periods only.
At the event
Exhibitors have their own free parking area.
The exhibitor parking areas are located next to the exhibition grounds, in Latupuisto and Teutonpuisto along Laaksokatu.
Exhibitors may park their passenger cars free of charge in all event parking areas by showing their wristband to the parking attendant.
For exhibitors, the wristbands also serve as parking permits in the parking areas.
A separate parking area is reserved for larger vehicles at the Uramo School parking lot (Uramontie 63).
Note: This is not a parking area for passenger cars.
The Exhibition Office assists exhibitors and contractors during the event’s build-up and opening hours, including matters related to stand orders. The Exhibition Office is located on the 2nd floor of Hall E (school building) within the exhibition area.
Exhibition Office Opening Hours
During the construction:
Wed 3 June, 9:00–18:00
Thu 4 June, 8:00–20:00
During event days:
Fri 5 June, 9:00–18:00
Sat 6 June, 9:00–18:00
Sun 7 June, 9:00–18:00
Exhibitors have access to their own restaurant located in Hall E. This area also includes restrooms reserved exclusively for exhibitors, which are not accessible to visitors and typically have little to no queue.
Additional information about lunch vouchers will be provided closer to the event.
Restrooms
Exhibitors have their own restrooms located next to the restaurant in Hall E. These facilities are reserved exclusively for exhibitors, meaning visitors do not have access, and they usually allow entry without waiting in line.
Showers
Exhibitors can use the shower facilities located downstairs in the Sako Arena (Sports Hall).
Do not leave valuables visible when the exhibition day ends. Make sure your insurance coverage is in order and consider whether you need additional equipment, such as display cases, locks, or security cables for computers or monitors.
Take responsibility for your property. Assess potential risks in advance. Appoint a person responsible for the security of your stand. The organiser’s general security monitoring alone is not sufficient. The most high‑risk times are during the construction and dismantling times, as well as during maintenance hours, when many people move in and out of the expo area. Do not leave your stand immediately after the exhibition day ends. It is advisable to remain on-site for about half an hour after the gates close. Thieves are particularly interested in items that are easy to resell. Consider how you store money. Do not keep cash at your stand in a place where it can be easily snatched. Try to ensure that cash is transferred to a more secure location during the day. Also make sure your insurance is fully up to date!
More information about security services will be provided later.
Address and instructions will be provided later.